effectively manage and report

 bed status and availability

across all facilities


Skilled nursing facilities can now automate the management of marketing, referrals, admissions and bed availability in a single integrated online system. Learn more . . .

seamlessly link bed assignment with referral management

Patient Placement Systems created the bed management system in response to strong demand from nursing homes for a better way to track and manage bed availability.

Most admissions coordinators at skilled nursing facilities spend much of their time updating spreadsheets or white boards to manage their facilities’ beds. Our SNF clients have been seeking a bed management system to help them see which beds are available, identify bed characteristics such as gender and payer type, and assign accepted patients to appropriate beds.

They also need to view and manage beds across multiple facilities in a single system, integrate that system with the Referral Management System, and effectively report on bed status and availability.

Here are just a few examples of the bed management capabilities of the Referral Management System:

  • Seamlessly link bed assignment with the referral management process—assess bed availability for referrals and assign admitted patients to beds, all in one system with one workflow
  • See updated census and bed availability at any time, for one or multiple facilities
  • Intelligently match the placement of the right patients in the right beds, at the right facilities
  • Quickly identify dual-eligible patients, and to keep a running count of remaining days of coverage eligibility on the main bed management screen
  • Review, select, reserve and place referred patients in beds
  • Assign and track available, pending, occupied and closed beds
  • Create and group beds by unit and room, and link beds to appropriate bathrooms
  • Set gender assignments for beds
  • Assign and view beds by payer types


Examples of System Reports:

1) Lost Business Report: This report provides information to the organization about reasons for lost business, showing lost referrals and related notes. Valuable business intelligence can help pinpoint potential problem areas with response times, business lost to competitors; services requested not offered by your organization, physicians suggesting other facilities, and more.

2) Payer Analysis: This report provides a detailed breakdown of each facility’s payer mix relative to payer type and carrier for the date range requested. It also provides the status of referrals for that same date range, all essential for internal financial analysis.

3) Referral Decline Report: This report filters referral declines by reason. This simple example shows two patient declines, one because of bed availability and the other being outside of the service area requested. With complete data over time, these reports let providers assess and analyze reasons they are turning patients away, and adjust their processes, offerings or acceptance criteria accordingly.

4) Referral Management Report: This report provides a snapshot of the referrals requested within a date range.  Information includes the patient, gender, diagnosis category, primary payer, referral source, referral contact within the referral source, the referring physician, assigned physician, status of the referral and the status reason. This report is great for reviewing during team meetings.

5) Referral Trend Analysis: Designate a year and the report provides trends of referrals and admissions for each referral source and referring physician for each facility. This report also shows how many patients were assigned per physician for each facility.

6) Win/Loss Analysis: This valuable analysis provides an instant view of performance for one or multiple facilities over a user-defined date range, breaking down all referrals by status, as well as wins and admits, to provide a clear win percentage.